Secretary/Accounts Receivable, City of Miami Beach, Planning and Zoning Department — 2014- Present

Receive and verify invoices and requisitions for goods and services.

Verify that transactions comply with financial policies and procedures.

Prepare, verify, and process invoices and coding payment documents.

Prepare batches of invoices for data entry.

Data enter invoices for payment.

Orders all office supplies and maintains the vendor corporate account.

Greet and assist visitors.

Answers multi line phones.

Direct calls and respond to inquiries.

Collect money and provide receipts.

Receiving and organizing and coding incoming mail.

Managed financial departments with responsibility for Budgets, Forecasting, Payroll, Accounts Payable and Receivable.

Office Clerk, City of Miami Beach, Parking Department — 2014- 2015

Greeted customers, and answered multi-line system.

Managed calendars and arrange appointments.

Created documents, including letters, forms, requisitions, invoices, labels, and reports.    

Organized information and documents into filing systems and update databases.

Issued residential parking and visitor permits to customers.

Responded to requests for information from public via telephone or correspondence.

Updated and disseminated State and City Motor Vehicle Code parking regulations and reports.

Performed research on residential permit parking issues.

School Coordinator, UNIDAD of Miami Beach — 2011- 2014

Answered telephones and fielded calls; conducted data entry intakes of clients.

Coordinated after-school programs services, including Literacy, Fitness, Social Skills/ Nutrition Activities, and Assessments.  

Maintained reception area and conference rooms.

Processed correspondence and emails.

Filed, made copies and performed data entry tasks.

Monitored office supply 

Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, Publisher, SharePoint.

Accounting & CRM: QuickBooks, Eden.

Operating Systems: Windows (all versions), Mac OS XCore Competencies.

Proven ability to perform advanced accounting and mathematical calculations.

Outstanding work ethics with excellent customer service, problem-solving and organizational skills.

Good attention to detail.

Excellent organizational and communication skills. 

Information gathering and management.

Stress tolerance.